The American Academy of Medical Acupuncture
14th Annual Symposium
April 19-21, 2002
Millennium Biltmore Hotel
Los Angeles, CA
Rules and Regulations
must be present during these hours. Breakfast on Saturday and
Sunday and all refreshment breaks will be available to Symposium
registrants only in the Exhibit Hall.
April 19th, there will be a wine and cheese reception along
with a Poster session from 5:30pm - 7:00pm in the Exhibit Hall.
new opening time for the Exhibit Hall
FEES: The non-member fee for each booth is $975 if requested,
and paid for, by February 1, 2002. After February 1, the non-member
fee for each booth is $1,075. Fee for each booth for member
physicians, registered for the Symposium, is $650 before February
1 and $750 after February 1. The member physician MUST be a
principal in the business and name and title should be provided
on the Agreement Form.
The Exhibit floor plan has been designed by the Academy Exhibits
Management according to Fire Marshall regulations and the facilitation
of floor traffic for exhibitors. Exhibitors may select any of
the booth locations as they appear on the floor
plan. Exhibit space will be assigned by the Academy on a
priority system based on points. This system is used to recognize
a company's past exhibit participation with the Academy. Points
are earned for each year of exhibiting at the Academy's Annual
Symposium. Priority space will be assigned beginning with the
exhibitor having the largest number of points. If two or more
companies request the same space and have an equal number of
points, the first contract received is given preference.
must be received no later than February 1, 2002 to take advantage
of earned priority points. Applications received after February
1, 2002, will be assigned on a first-come, first-served, space-available
basis. Booth location assignments will be mailed by February
effort will be made to accommodate exhibitor requests for space
and position on the floor. When notations are made on the application
to avoid or to be placed next to certain exhibitors, Exhibits
Management has the right to assign you to a location other than
what you requested. If Exhibits Management is unable to assign
one of the requested booths, the next best available booth will
OF SPACE: Exhibitors may not sublet nor assign space. Only
those products, services, or goods manufactured, distributed
or marketed by the exhibitor who contracts for the booth(s)
may be displayed in the exhibitor's space.
OFFICAL SERVICE CONTRACTOR: Blaine Convention Services, 6310
Caballero Blvd, Buena Park, CA 90620 is the official service
contractor for the Symposium. Forms for ordering furniture and
shipping information will be in the Exhibitor Service Manual,
but you may also contact Blaine Convention Services, (714) 522-8270
if you have any questions.
FURNISHINGS AND SERVICES: Each exhibit area is 8'x 10'.
Included in the cost of each booth fee is the following:
for additional furnishing will be included in the Exhibitor Service
Manual. Exhibitors are solely responsible for ordering and paying
associated fees for anything in addition to what is provided by
AAMA as listed above.
SERVICE MANUALS: Complete shipping instructions and information
regarding furniture, audio visual rental, and electrical services
will be forwarded to each exhibitor.
MATERIALS: Exhibitor materials/displays should be shipped
to the Official Service Contractor as outlined in the instructions
in the Exhibitor Service Manuals. The Millennium Biltmore Hotel
has very limited storage facilities and will not accept exhibitor
shipments. Fees associated with shipment and movement of freight
is the sole responsibility of each exhibitor.
HOUSING: Individuals must make their own hotel room reservations.
AAMA has reserved a block of sleeping rooms at the Millennium
Biltmore Hotel, 506 South Grand Ave, Los Angeles, California.
Rates: Deluxe $150 single/$170 double and Club $185 single/$205
double. This rate is available only until March 28, 2002, or until
the block is full. Call 213-624-1011 and ask for the AAMA room
rate. Please be prepared to provide a first night's deposit when
making your reservation.
The exhibitor assumes full responsibility for damage to its properties
or to the building structure of the exhibit hotel or to neighboring
exhibits. Reasonable precautions will be taken by AAMA during
the official period of installation, showing and dismantling to
protect exhibits against ordinary damage or loss by theft. However,
neither AAMA nor the hotel can guarantee or insure exhibitors
against loss or damage of any type.
is subject to, and the exhibitor, its agents, and employees shall
use and occupy the exhibit space pursuant to, all terms and conditions
of the agreement between AAMA and the exhibit hotel regarding
the use and occupancy of the exhibit hotel and to all reasonable
rules and regulations prescribed by the exhibit hotel.
REGULATIONS: All exhibit material must comply with the fire
regulations of the area. Volatile or flammable oils, gases, decorations
or artificial flowers made of polyethylene, unprotected photographic
films, or other explosive or flammable matter, or an substance
prohibited by law or insurance carriers are not permitted on the
premises. No exhibit in the exhibit area may have a solid ceiling,
whether of heavy construction or fabric, which would restrict
the efficiency of the sprinkler system in the exhibit area.
PERSONNEL: The exhibitor will name one person as its duly
authorized representative, to have charge of the exhibit, and
hereby accepts and assumes all responsibility for such representatives,
or alternates, throughout the exhibit period.
of exhibiting companies may register for the Symposium as exhibitors.
An Exhibitor Badge request form will be included in the Exhibitor
Service Manual. No more than two representatives are allowed per
booth at any given time. Any on-site substitutions for previously
registered exhibitors must be given to the Registration Desk in
writing on forms provided. There is a $5 badge replacement fee
for lost badges.
DESCRIPTION: Please provide a brief description (35-word limit)
of your exhibit to be included in materials distributed to Symposium
registrants. Deadline for receipt of this description is March
28, 2002. Please send via email (to firstname.lastname@example.org)
or by fax, attention AAMA Exhibit Description (323-937-0959).
OF EXHIBITS: AAMA reserves the right to approve all exhibits
and activities related thereto and may refuse to admit an exhibit
or may require that an exhibit be curtailed, if it does not meet
the standards herein set forth, if it reflects against the character
of the Academy or its meeting, or if it exceeds the bounds of
good taste as interpreted by the Exhibits Committee. Any questionable
exhibit or activity relating thereto should be submitted to the
Academy in advance to avoid unnecessary inconvenience.
will be permitted that interfere with the use of other exhibits,
impede access to them, or impede the free use of the aisle. Corner
booths must be arranged so there is an unobstructed sight line
of neighboring exhibits. Booth personnel, including demonstrators,
are required to confine their activities to within the exhibitor's
of an exhibit does not imply AAMA endorsement of product or service.
Direct selling of products or services must comply with the laws
of California. Exhibitors may not sell, serve, or dispense food
or beverages without the express, written approval of AAMA and
the Millennium Biltmore Hotel.. There will be no solicitation
in the aisles outside of the assigned booth area or outside of
the exhibit area. Violation will constitute grounds for removal
of the exhibitor without refund.
with noisy electrical devices, sound-producing movies, or other
devices that prove objectionable to other exhibitors, must agree
to keep the noise and/or odor of such devices at an absolute minimum.
X-ray equipment may be exhibited, but not operated.